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Organizational Structure
Policy: 2.2 Cabinet, Councils, Assessment Teams and Committees
Adoption Date: August 25, 2025 Revised
CABINET AND COUNCILS
Service on the district cabinet and councils are by position. The cabinet and councils are designed to facilitate communication, planning, and coordination of efforts throughout the college district and at each site. Councils should meet as called by the chairperson. Recommendations from district and site councils are forwarded to the Executive Cabinet for review.
District Executive Cabinet
Membership:
President, chair
Executive Vice President
Chief Business Officer/Internal Auditor
Chief Fiscal Officer/Controller
Chief High School Partnerships Officer
Chief Human Resources Officer
Chief Operations/Safety and Security Officer
Chief of Staff/Institutional Advancement Officer
Chief Student Success/Public Information Officer
Chief Technology Systems/Data Security Officer
Provost, Lamesa
Provost, San Angelo
Provost, SWCD
Executive Assistant, recorder
*Other district/site positions as needed
Meetings: Called by the chairperson
Purpose: The Executive Cabinet gives counsel and guidance to the president concerning the welfare and daily operations of the college district based on input from the internal and external communities. This body monitors the overall progress and planning of all aspects of the district. Ultimately, policies will be finalized for consideration by the Board of Trustees as recommended by the President in consultation with the Executive Cabinet. Maintain compliance and documentation for SACSCOC standards 1.1, 2.1,3.1.c, 4.2.a, 4.2.b, 5.4, 5.5, 7.1, 7.3, 8.1, 8.2, 10.1, 10.9, 13.1, 13.8, 14.1, and 14.3.
President’s Council
Membership:
President, chair
Executive Cabinet
District and Campus Councils (Direct reports to Cabinet roles.)
Meetings: Will meet as needed
Purpose: The President’s Council serves as a communication and strategic planning team for the college district. It reviews the stated vision, mission and values of the HCJCD and strategic plan to ascertain if changes are appropriate. Ad hoc councils will be assigned as appropriate. Maintain compliance and documentation for SACSCOC standards 1.1, 2.1, 7.1, 7.3, 8.1, 8.2, and 10.1.
District Academic Affairs Council
Membership:
Executive Vice President, chair
Administrative Dean of Instruction, SA
Chief High School Partnerships Officer
Dean of Arts and Sciences, BS
Dean of Health Professions, BS
Dean of Workforce Development, BS
District Dean of Instructional Design
District Dean of Libraries
District Director of Accreditation and Effectiveness
District Executive Director of AEL and College Readiness
District Reporting Officer
Provost, Lamesa
Provost, San Angelo
Provost, SWCD
District Administrative Assistant to Executive Vice President, recorder
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters related to district academic policies and procedures, the Catalog, curriculum development, and overall educational quality. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 1.1, 3.1.b, 6.1, 6.2.a, 6.2.c, 6.3, 6.4, 6.5, 8.1, 8.2.a, 8.2.b, 9.1, 9.2, 9.3, 9.4, 9.7, 10.1, 10.4, 10.7, 10.9, 11.1, 11.2, 11.3, 12.1, 14.3, 14.2, and 14.4.
District Business Services Council
Membership:
Chief Business Officer/Internal Auditor, chair
District Assistant for Business Services, Recorder
District Director Administrative Services, SA
District Grant Accountant
Grant Managers
*Auxiliary Services Contract Managers
*Chief of Staff/Institutional Advancement Officer
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the business systems of the district. Specific attention will be given to audits of district grants and compliance requirements as well as district inventory. This council also evaluates the Risk Management Plan and provides oversight for IRS regulations relative to the foundations. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 7.3, and 10.5.
District Financial Services Council
Membership:
Chief Fiscal Officer/Controller, chair
District Dean of Financial Aid
District Director Administrative Services, SA
District Director Financial Accounting
District Director Student Accounting
District Fiscal Accounting Manager
District Admin Assistant for Financial Services, Recorder
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the financial systems of the district. Specific attention will be given to the district audit and budget control. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 7.1, 7.3, 13.1, 13.2, 13.3, 13.4, 13.5, and 14.3.
District High School Partnerships Council
Membership:
Chief High School Partnerships Officer, chair
Administrative Dean of Instruction, SA
Associate Registrar of High School Programs
Chief of Staff/ Institutional Advancement Officer
Chief of Student Success/Public Information Officer
Dean of Arts and Sciences, BS
Dean of Health Professions, BS
Dean of Workforce Development, BS
District Dean of Instructional Design
District Executive Director of AEL and College Readiness
District Registrar
Executive Vice President
High School Programs Coordinator
High School Programs Coordinator, South
Provost, Lamesa
Provost, San Angelo
Provost, SWCD
Upward Bound Project Director
District Administrative Assistant to Executive Vice President, recorder
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to instruction and student services for high school partnerships. (Its recommendations are forwarded to the Cabinet, other councils, or committees as needed.) Maintain compliance and documentation for SACSCOC standards 8.1, 8.2.c, 10.2, 10.5, 10.6.a.b.c., 10.7, 13.6, and 14.3.
District Human Resources Council
Membership:
Chief Human Resources Officer, chair
Admin Asst to Provost/SA & HR Specialist
District Payroll Coordinator, SWCD
District Payroll Manager
Provost Lamesa
District Administrative Assistant to Human Resources, Recorder
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the HR operations of the district. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 5.4, 5.5, 6.3, and 13.8.
District Institutional Advancement Council
Membership:
Chief of Staff/Institutional Advancement Officer, chair
Athletic Director
Chief Business Officer/Internal Auditor
Chief Fiscal Officer/Controller
Chief High School Partnerships Officer
Chief of Student Success/Public Information Officer
Director of Student and Administrative Services, SWCD
Executive Vice President
Provost, Lamesa
Provost, San Angelo
Provost, SWCD
District Executive Assistant, recorder
*District Dean of Financial Aid
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to institutional advancement matters. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 1.1, 4.2.a, 7.1, 13.1, 13.3, 13.4, and 14.1.
District Institutional Effectiveness Council
Membership:
Executive Vice President, chair
Chief of Staff/Institutional Advancement Officer
Chief of Student Success/Public Information Officer
Chief Technology Systems/Data Security Officer
District Director of Data Strategy & Institutional Research
District Director Institutional Accreditation and Effectiveness
District Reporting Officer
Provost, Lamesa
Provost, San Angelo
Provost, SWCD
District Administrative Assistant to Executive Vice President, recorder
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to institutional effectiveness for the district. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 7.1, 7.3, 8.1, 8.2, and 14.1.
District Operations/Safety and Security Council
Membership:
Chief Operations/Safety and Security Officer, chair
Director Facilities, BS
Director of Coliseum and Custodial Services, BS
Director of Facilities and Fleet Maintenance/EPA Coordinator, SWCD
Director Safety and Security, BS
District Emergency Operations Advisor
EPA Coordinator, SWCD
Safety and Security Coordinators; BS, SA, SW
Security Control Operator
Transportation Coordinator
Admin Assistant to Chief Operations/Safety and Security Officer and Key Control Liaison, recorder
* District Director Administrative Services, SA
* Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the facilities and safety/security operations of the district. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 7.3, 13.6, 13.7, 13.8, and 14.3 and oversight of JCAR reporting.
District Student Affairs Council
Membership:
Chief Student Success/Public Information Officer, chair
Chief High School Programs Officer
*Chief Fiscal Officer/Controller
*Chief Technology Systems/Data Security Officer
Dean of Student Services/District Title IX Coordinator, BS
Dean of Student Support Services, SA
Director of Student and Administrative Services, SWCD
Director of Student Athlete Support Services/ Associate Athletic Director
Director of Student Success Programming/Title V Director
District Dean of Financial Aid
District Registrar
District Director of Student Accounting
District Web Administrator/Marketing Coordinator
Provost, Lamesa
Provost, San Angelo
Provost, SWCD
Administrative Assistant to Chief Student Success/Public Information Officer, recorder
*Director of Outreach SWCD
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the district student affairs systems. The council serves as a conduit for information between financial aid and various departments concerning Howard College’s Cohort Default Rate (CDR). This council will assist with the implementation and compliance efforts of the default prevention and management process. Sub-committees will meet as appropriate. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 7.3, 8.1, 8.2.c, 9.7, 10.2, 10.5, 10.6.a.b.c, 10.8, 11.3, 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 13.6, and 14.3.
District Technology Systems/Data Security Council
Membership:
Chief Technology Systems/Data Security Officer, chair
District Director Network Administrator/Information Security Officer
District Director Systems Administrator
District Director Technical Support Services
District Director of Data Strategy and Institutional Research
District Software Support Coordinator
Admin Assistant/Help Desk Specialist, Recorder
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the IT operations of the district. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 10.6, 11.3, 12.5, 13.7, 13.8, 14.3 and the data security report according to state guidelines.
Big Spring Academic Affairs Council
Membership:
Executive Vice President, chair
Chief High School Partnerships Officer
District Dean of Libraries
District Executive Director of AEL/College Readiness
Dean of Health Professions, BS
Dean of Arts and Sciences, BS
Dean of Workforce Development, BS
District Administrative Assistance to Executive Vice President, recorder
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to instruction on the Big Spring site. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 8.1, 8.2.c, 10.2, 10.5, 10.6.a.b.c, 10.7, 13.6, and 14.3.
Big Spring Student Success Council
Membership:
Chief Student Success/Public Information Officer, chair
Director of Student Athlete Support Services/ Associate Athletic Director
Dean of Student Services/District Title IX Coordinator, BS
Director of Student Success Programming/Title V Director
District Athletic Director
District Registrar
District Web Administrator/ Director of Marketing, BS
District Associate Director of Financial Aid
*District Dean of Financial Aid
*District Director of Student Accounting
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to student success on the Big Spring site. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 8.1, 8.2.c,10.2, 10.5, 10.6.a.b.c, 10.7, 13.6, and 14.3.
Lamesa Council
Membership:
Provost, Lamesa, chair
Academic Advisor and Student Success Specialist Lamesa
Chief High School Partnerships Officer
Dean of Arts and Sciences, BS
Dean of Health Professions, BS
Dean of Workforce Development, BS
Director of Marketing for BS Area
District Executive Director of AEL and College Readiness
Site Assistant Lamesa, recorder
* Associate Registrar, BS
* Director of Student Success Programming, BS
* District Dean of Instructional Design
* District Director of Student Accounting
* District Director of Technical Support Services
* District Financial Aid Coordinator
* Library Services Coordinator
* Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the instruction and student services of the Lamesa site. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.)
San Angelo Council
Membership:
Provost, San Angelo, chair
Administrative Dean of Instruction, SA
Chief High School Partnership Officer
Dean of Support & Student Services, SA
District Associate of Student Accounting
District Dean of Financial Aid
District Dean of Libraries
District Director of Administrative Services
Executive Director of AEL and College Readiness
Administrative Assistant to Provost, recorder
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the instruction and student services of the San Angelo site. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.)
SWCD Council
Membership:
Provost, SWCD, chair
Chief High School Partnerships Officer
Director of AEL and College Readiness
District Director of Libraries
District Director of Technical Support Services
Dean of Arts and Sciences, BS
Dean of Health Professions, BS
Dean of Workforce Development, BS
Director Student and Admin Services, SWCD
Assistant to the Director of Student and Administrative Services, recorder
* Director Facilities & Fleet Maintenance, SWCD
*District Dean of Financial Aid
*District Director of Student Accounting
* Safety Security Coordinator II, SWCD
* Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This council considers all matters directly related to the instruction and student services of the SWCD site. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.)
COMMITTEES
Service on a committee is considered to be a responsibility of all employees as assigned. Committees meet at least one time per year or as required by definition in Section 2.2 of the Employee Handbook. Ad hoc committees will be formed as needed and disbanded after completion of the task. If a committee member is unable to attend a called meeting, he/she must contact the chair. Minutes of all committee meetings must be forwarded to the President’s office by April 30. The minutes should include members in attendance, members absent with excuse listed, and summary of the meeting. Employees will be assigned to a committee as needed. Chairs are responsible for scheduling interpreters through SWCD Interpreting Services.
Admission and Standards Committee
Membership:
District Registrar, chair
Associate Registrar, BS, SA
Chief Student Success/Public Information Officer
Director Student and Admin Services, SW
District Dean Financial Aid
Executive Vice President
Provost, Lamesa
Provost, SA
Provost, SWCD
Two faculty members assigned annually
25-26 AY:
Meetings: Called by the chairperson
Purpose: This committee serves as an appellate body for students who disagree with the decisions of the admissions office concerning issues of residency and admission. If a student believes a denial of an application for admission was based on a discriminatory reason, an appeal should be made to this committee. Student appeals may be considered by utilizing a site-based subgroup of this committee as deemed necessary and appropriate by the chair. The committee also reviews admission requirements and procedures at least annually and recommends changes if needed. Maintain compliance and documentation for SACSCOC standard 10.5.
Human Resources Advisory Committee
Membership:
Chief Human Resources Officer, Chair
Campus Dean of Support & Student Services, SA
HR Specialist, SA
Provost, LA
Provost, SWCD
Three faculty members (assigned annually)
25-26 AY: Greg Gabehart, Lauri Kirgis, Lisa Westlund
Three staff members (assigned annually)
25-26 AY: Sandra Sloat, Hailey Roberts, Jennifer Asbill
Meetings:
Called by the chairperson or by the officer as needed
Purpose:
This committee serves in an advisory capacity to the administration on human resources hiring policies and procedures, including employee training and employee advancement, compliance with federal and state employment laws, and best practices in personnel management.
American Disabilities Act (ADA) Committee
Membership:
District ADA Officer, chair
ADA Coordinator from each site
*Other district/site positions as needed
Meetings: As called by the chairperson
Purpose: This committee considers all matters directly related to ADA matters for the district including the review and reporting obligations under ADA polices, updating ADA information, training. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.)
Communicable Diseases Committee
Membership:
Dean Health Professions, BS, co-chair
Instructional Dean, SA, co-chair
Athletic Trainer/BS
Chief Business Officer/Internal Auditor
Chief Human Resources Officer
Chief Operations/Safety and Security Officer
Chief Student Success/Public Information Officer
Dean of Student Services/District Title IX Coordinator, BS
Dean of Support & Student Services, SA
Director of Student and Admin Services, SW
District Athletic Director
District Registrar
Executive Vice President
Program Chair Correctional Studies, FCI
Provost, Lamesa
Provost, SA
Provost, SWCD
*Other district/site positions as needed
Meetings: Called by the chairperson
Purpose: The Communicable Diseases Committee will meet whenever a case of communicable disease is reported within the college district. Decisions will be made on a case‑by‑case basis. This committee will also be responsible for providing current, accurate information on communicable diseases to interested persons within the college communities.
Data Governance Committee
Membership:
Chief Technology Systems/Data Security Officer, chair
Administrative Dean of Instruction, SA
Chief of Staff/Institutional Advancement Officer
Chief Student Success/Public Information Officer
Dean of Arts and Sciences, BS
Dean of Health Professions, BS
Dean of Support and Student Services, SA
Dean of Workforce Development, BS
District Dean of Financial Aid
District Director of Data Strategy and Institutional Research
District Director of Financial Accounting
District Director of Accreditation and Effectiveness
District Director of Student Accounting
District Grant Accountant
District Reporting Officer
District Software Support Coordinator
District Webmaster/Director of Marketing, BS
Executive Vice President
Provost, Lamesa
Provost, SA
Provost, SWCD
Registrar
Meetings: Called by the chairperson
Purpose: This committee considers all matters related to district data governance and will serve as a task force to consider specific items of review. (Its recommendations are forwarded to the Cabinet, other Councils, or Committees as needed.) Maintain compliance and documentation for SACSCOC standards 1.1, 7.1, 7.3, 8.2, 13.7, 10.5, and 12.1.
Employee Hearing Committee
Membership:
Chair elected by committee
Six faculty members elected by faculty (two from Big Spring, two from SWCD, two from San Angelo)
25-26 AY Assignments:
SWCD-
Big Spring-
San Angelo -
25-26 Presidential Appointments:
Three appointed by the president with one of the three being a faculty member.
Meetings: Called by the chairperson
Purpose: This committee provides an opportunity for principals involved in personnel disputes in matters of dismissal while under contract, non‑reappointment of a tenured instructor, or alleged violations of academic freedom to present their case and then advise the president of the committee’s findings.
Nursing Peer Review Committee
Membership:
Chair elected by the committee
Dean Health Professions, BS
Dean of Instruction, SA
Four nursing faculty members assigned annually
25-26 Assignments: SA; BS
Meetings: To be called as needed
Purpose: To provide a method for the HCJCD Nursing Program to review and meet reporting obligations under the nursing Quality Assurance Act. The primary focus of the review is the determination as to whether or not the nurse undergoing review engaged in conduct that exposed or was likely to expose a patient or other persons unnecessarily to risk or harm. (For additional information on this committee, refer to Quality Assurance Peer Review Plan.)
QEP Steering Committee
Membership:
QEP Co-Director, chair
Chief Fiscal Officer/Controller
Chief Institutional Research Officer
Chief Student Success/Public Information Officer
Dean of Arts and Sciences, BS
Dean of Health Professions, BS
Dean of Instruction, SA
Dean of Support and Student Services, SA
Dean of Workforce Development, BS
Director Student and Admin Services, SWCD
District Dean of Instructional Design
District Director of Accreditation and Effectiveness
District Reporting Officer
Executive Vice President
Provost, Lamesa
Provost, SA
Provost, SWCD
Meetings: At the conclusion of each long semester and as called by the chairpersons.
Purpose: This committee will review data collected regarding all QEP goals and objectives and make recommendations for modifications and adjustments deemed appropriate and in the best interest of students being served by the program. Their recommendations will be shared with the institution’s executive cabinet at the conclusion of the meeting. At the conclusion of the five-year implementation period, the committee will be responsible for completing a trend analysis from all data collected and making a recommendation regarding program continuation for the institution. Maintain compliance and documentation for SACSCOC standard 7.2.
Safety Security Committee
Membership:
Chief Operations/Safety and Security Officer, co-chair
Chief Technology Systems/Data Security Officer, co-chair
Campus Title IX Coordinators
Chief Human Resources Officer
Coordinator Residence Education, BS
Coordinator Residence Education, SW
Dean of Student Services/District Title IX Coordinator, BS
Dean of Support and Student Services, SA
Director Safety and Security, BS
Director Student and Admin Services, SW
District Director Network Administrator/Information Security Officer
District Emergency Operations Advisor
Executive Vice President
Judicial Officers (BS, SA, SW, LA)
Police/Security Officials
Provost, Lamesa
Provost, SA
Provost, SW
Safety and Security Coordinators; BS, SA, SW
Meetings: As called by chairperson
Purpose: Provide the district with accurate, complete, and timely information about crime and the safety of the campus environment so that they can make informed decisions to maintain safety. Ensure all federal requirements of the Clery Act are met and compliance is maintained in accordance with the U.S. Department of Education. Conduct a bi-annual review of all campus safety authorities and ensure that up-to-date training is provided for all employees and students as needed and/or required. Review the Annual Security Report with Judicial Officers to ensure compliance before the yearly publication is due October 1 and submit the report to the Board of Trustees. Annually review and revise emergency procedures publications. Serve as safety advisors for the college district and routinely inspect the campuses and look for potential hazards. May review employee injury reports as needed. Investigate Campus Carry requests for exclusions and make a recommendation to the president concerning the request. Maintain compliance and documentation for SACSCOC standard 13.8.
Student Fee Advisory Committee
Membership:
Chief Business Officer/Internal Auditor, co-chair
Chief Fiscal Officer/Controller, co-chair
Academic Advisor/Student Success Specialist, Lamesa
Chief Student Success/Public Information Officer
Dean of Student Services/ Title IX Coordinator
Director Student and Admin Services/SW
District Director of Financial Accounting
Student appointments:
3 two-year terms as appointed by respective campus S.G.A.
Big Spring (1)
Lamesa (1)
San Angelo (1)
2 one-year terms as appointed by the respective campus and the virtual representative through consultation with the District Dean of Instructional Design.
SWCD (1)
Virtual (1)
Meetings: Called by the chairperson annually as required by law.
Purpose: The Student Fee Advisory Committee shall study the type, amount, and expenditure of any compulsory fee and meet with appropriate administrators of the College District, submit a written report on the study, and recommend the type, amount, and expenditure of a compulsory fee to be charged for the next academic year. The committee is designed to have nine members as required by statute. The president has appointed four representative institutional positions as noted above. Five students are appointed by the S.G.A.s of the district with one representative from each site and one virtual student. In 2022, terms for the site positions were randomly drawn in an effort to meet the spirit of the statute and create a committee structure going forward.
Welfare Committee
Membership:
Chief Human Resources Officer, chair
Chief Business Officer/Internal Auditor
Chief Operations/Safety and Security Officer
District Director Administrative Services
Executive Vice President
Payroll Manager
Three faculty members are assigned annually.
25-26 AY: Kara Samaniego, Mike Alexander, Tim Stewart
Three staff members are assigned annually.
25-26 AY: Jodie Moore, Stephanie Luu, Stephanie Bissonette
Meetings: Called by the chairperson
Purpose: This committee reviews those matters related to the general welfare of the employees of the college district and may make appropriate recommendations to the president. Matters of concern include, but are not restricted to, pay schedules, leave policies, ORP/TRS related issues, insurance programs, and other benefits provided, dress code, wellness, and working conditions.
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