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Appendix
HOWARD COUNTY JUNIOR COLLEGE DISTRICT
Policy Governing Public Requests for College Documents
The Public Information Act, Texas Government Code Chapter 552, gives individuals the right to access government records; and an officer for public information and the officer’s agent may not ask why they want them. All government information is presumed to be available to the public.
Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought.
More detailed information on the Public Information Act may be found on the Office of Attorney General (OAG) web site: https://www.oag.state.tx.us/open/index.shtml. If you have questions regarding the Public Information Act, please call the OAG’s Open Government hotline at (512) 478-OPEN (6736) or (877) OPEN-TEX (673-6839).
Submitting a Request:
Public information may be requested on any business day during regular college business hours. Business days do not include weekends, holidays, agency skeleton crew days, or any day the college is closed.
Requests must be submitted in writing. Only written requests trigger a governmental body’s obligations under the Public Information Act. No specific form is required, but please include enough description and detail about the information requested to enable us to accurately identify and locate the information requested. Additionally, the requestor should define the format in which they would like to receive the requested information so that the proper documents/files can be provided. Requests may be submitted as follows:
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Email:
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csmith@howardcollege.edu
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Mail:
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Cindy Smith
Director of Effectiveness and Information
Howard College
1001 Birdwell Lane
Big Spring, TX 79720
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In Person:
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1001 Birdwell Lane
Big Spring, TX 79720
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Cost of Copies
Howard College uses the rules established by the Office of the Attorney General in determining the charges for providing copies of public information or for making public information available for inspection. See the next page for fees that have been established for the college district.
Originally adopted by the Board of Trustees of the Howard County Junior College District the February 12, 1974, revised November 20, 1979, December 15, 1981, April 25, 1994, January 22, 1996, and August 6, 2015.
/S/ Dr. John Freeman
Chairman
CHARGES FOR PUBLIC RECORDS
Effective January 27, 2016
1. Paper Copy
A. Standard Size –Black/White (up to 8 ½ x 14) $ .10 per page
B. Standard Size –Color (up to 8 ½ x 14) $ .50 per page
C. Nonstandard size (larger than 8 ½ x 14) $ .50 per page
D. Nonstandard-size-Color (larger than 8 ½ x 14) $ 1.00 per page
E. Specialty Paper Actual Cost
2. Fax Charge
A. Local $ .10 per page
B. Long Distance $ .50 per page
3. Nonstandard Copy
A. Diskette $ 1.00 each
B. Magnetic tape Actual Cost
C. VHS video cassette $ 2.50
D. Audio cassette $ 1.00
E. Rewritable CD (CD-RW) $ 1.00
F. Digital Video (DVD) $ 3.00
G. JAZ Drive Actual Cost
H. Other Actual Cost
4. Personnel charge $15.00 per hour
5. Overhead charge 20% of personnel charge - Govt Code Chapter 552.261(a)
6. Microfiche or microfilm charge
A. Paper copy $ .10 per page
B. Fiche or film copy Actual Cost
7. Remote document retrieval charge Actual Cost
8. Computer resource charge
A. Mainframe $10.00 per CPU minute
B. Midsize $ 1.50 per CPU minute
C. PC $ 1.00 per clock hour
D. Client/Services $ 2.20 per clock hour
9. Programming time charge $28.50 per hour - Govt Code Chapter 552.231
10. Miscellaneous supplies Actual Cost
11. Postage and shipping charge Actual Cost
12. Processing a Request for Public Information $15.00 per hour
13. Scanning Fees $ .10 per page
14. Other Costs Actual Cost
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