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Appendix
General Facilities Rental Schedule/Big Spring Campus
Howard College—————————————————————————
(432) 264‑5000 1001 Birdwell Lane Big Spring, Texas 79720
RATE SCHEDULE
Revised 8/30/2021
FACILITY
CLASSROOM (4 hrs.) $75
(as is but including clean up)
CLASSROOM (8 hrs.) $150
(as is but including clean up)
CACTUS ROOM (4 hrs.) $100
(including setup/cleanup a $100 refundable cleaning deposit is required)
Distance Learning Studios
Domestic Connections:
Room Rental per site $40 per hour
Scheduling Fee per site $50
Phone/Line charges (will be charged at actual cost)
Cancellation Policy: If the cancellation is not received at least 48 hours before the scheduled date, the scheduling party will lose the scheduling fee per site.
Distance Conferencing Studios
Room Rental per site $40 per hour
Scheduling Fee per site $50
Phone/Line charges (will be charged at actual cost)
Teleconference Fee: $100
To schedule the library classroom for a non-college teleconference, contact the Dean of Libraries.
Rental fees are payable in advance.
The above rates are to be used as a guide for determining charges. Each event will be charged as to its specific requirements. Any events not fitting into the above categories will be negotiated with the appropriate College Administrator. Any variance to this fee schedule is at the option of the President and the appropriate College Administrator. Please note that these charges may be changed without notification to future tenants.
The college may not schedule an event requiring special setup that is in the judgment of the college not feasible. If these events are scheduled, they will be required to use the standard room setup.
The above rates normally cover either a 4-hour period or an 8-hour period on the day of the event. A rate of $15 per hour will be charged for moving in and moving out. Events going overtime will be charged at the rate of $20 per hour. Special equipment may be rented for events. Costs for these items will be negotiated for each event and will be based on the availability of the equipment. The college reserves the right to levy surcharges for facilities left in unacceptable condition following an event. All local, state, and national laws, codes, and ordinances will be complied with by all renters and their guests.
The college reserves the right to cater all food consumed in college facilities. Outside catering will not be permitted in the Student Union Building unless the event is first declined by Howard College food services and approved by the Dean of Students. In the case that a catered event is declined by Howard College food service, the renter may request special permission to use off-site catering. Concerns for cross contamination and the lack of public kitchen facilities in the building require that the off-site caterer must hold a permit from the Texas Department of Health. An additional cleaning fee of $.50 per person per day will normally be charged when outside food or beverages are brought in. The only exception for outside food and beverages being brought into the SUB will be for individual consumption such as “brown bag” meetings. Howard College organizations are exempted from the catering/food policy.
Scheduling of events in college facilities will be subject to availability of each facility. Regular college activities and organizations shall have precedence when requesting the use of any facility, provided it has not already been reserved. Classrooms will only be available during non-class hours. Facilities rentals are designed to be for short-term use. The maximum length of any contract for facility rental shall not exceed 15 days. Contracts exceeding this length of time must be renegotiated. Long term rental contracts may be approved by the President and the appropriate College Administrator. Any rental contract may be cancelled at the discretion of Howard College.
Applicants shall assume responsibility for the preservation of order in the rented facility and shall be liable for any damage or loss of college property. Only table decorations are allowed. No decorations may be attached to the walls or ceiling and no confetti is allowed.
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