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Appendix
Dorothy Garrett Coliseum Rental Schedule
Howard College———————————————————————–
(432) 264‑5045 1001 Birdwell Lane Big Spring, Texas 79720
RATE SCHEDULE
Revised 11/25/19
EVENT
ALL COLISEUM PUBLIC SPACES: $3,000
CONCERT; CIRCUS: $2,500
ARENA:
Banquet, Dance, Lecture, Exhibit, Athletic $1,000
Youth $ 500
MEETING ROOMS:
Entire East Room (120’ x 36”) $ 600
Half East Room (60’ x 36”) $ 300
Charlie’s Den (20’ x 40”) $ 300
CONCOURSE:
Each section $ 250
Entire $1,000
· Rental rates are per day of occupancy plus move-in/move-out costs.
· Insurance may be required for any of the above rentals.
GENERAL LIABILITY:
$1,000,000 – Each Occurrence
$1,000,000 – General Aggregate
$1,000,000 – Personal & Advertising Injury
$1,000,000 – Products/Completed Operations – Aggregate
$5,000 – Premises Medical Expense
$500,000 – Damage to Rented Premises (each occurrence)
Howard College named as “Additional Insured” as well as a Waiver of Subrogation in favor of Howard College.
CERTIFICATE OF LIABILITY INSURANCE:
The remarks section should include a description of the event.
WORKERS COMPENSATION
(ONLY REQUIRED IF AN OUTSIDE PROVIDER IS SETTING UP THE EVENT)
$1,000,000 – Employers Liability – Each Accident
$1,000,000 – Employers Liability – Each Employee
$1,000,000 – Employers Liability – Disease – Policy Limit
Statutory Limits as well as a Waiver of Subrogation in favor of Howard College
LIQUOR LIABILITY
(IF LIQUOR IS TO BE SOLD)
Liquor Liability insurance with a limit of $1,000,000 that names Howard College as additional insured.
HOST LIQUOR LIABILITY INSURANCE
(IF LIQUOR IS TO BE SERVED BUT NOT SOLD)
Host Liability Insurance is required If liquor is served but not sold. This may be included as a part of lessee’s General Liability Insurance policy. A certificate of insurance will be required that lists Howard College named as “Additional Insured”.
Concession Stands are never rented, and concessions are offered by the College only.
· Concession items not sold by the college may be sold by the lessee with prior approval of the coliseum management.
· Information concerning the event will be advertised on the coliseum external sign. Lessee signage concerning the event cannot be placed on college grounds with the exception of the Howard County Elections office.
· Security - Event and overnight security will always be the responsibility of the lessee and the security provider is subject to the prior approval by the coliseum management.
· Equipment including tables, chairs, risers, microphones, podium and sound system are provided and included in rental price if requested.
· Electrical service is provided and included in rental price, but extensive set-up could be an additional charge and is subject to availability.
MISCELLANEOUS
Stage (including stairs) $200 - $500 (depending on size)
Removal/Replacement of Davis Court $1,600 (if required)
Move In/Move Out-Arena $400/day if available
Move In/Move Out-East Room $75/day for ½; $150 for full if available
Move In/Move Out-Concourse $75/day per section if available
In order to hold an event date, a rental deposit will be required at the time of scheduling an event when the contract is signed which is equal to one-half of the building rental charge. Exception to this is for official college groups. If a cancellation is made prior to 30 days before the scheduled date, 75% of the rental deposit will be refunded. If cancellation occurs after 30 days prior to the scheduled date, 50% of the rental deposit will be refunded.
The above rates are to be used as a guide for determining charges and normally cover an 8-hour period on the day of the event. Events going overtime may be charged at the rate of $50 per hour. All utility charges are included in the basic rental fee. Each event will be charged as to its specific requirements. Any events not fitting into the above categories will be negotiated with the coliseum management. Any variance to this fee schedule is at the option of the College President, campus administrator, and the coliseum management. Please note that these charges may be changed without notification to future tenants.
Facility rentals are designed to be for short-term use. The maximum length of any contract for facility rental shall not exceed 30 days. Contracts exceeding this length of time must be renegotiated every 30-day period.
Applicants shall assume responsibility for the preservation of order in the rented facility and shall be liable for any damage or loss of college property at the replacement cost. The college reserves the right to deny future rental due to damage to the facility or abuse of regulations.
Board Policy further governs the use of this facility. Please see this policy for full details.
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