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Business and Operating Policies and Procedures
Policy: 4.12 Solicitation
Adoption Date: February 5, 2007
Solicitations, Advertisements, and Printed Materials
The primary mission of the college is educational. The college is responsible for promoting and protecting the intellectual and cultural growth and development of the institution and the members of its community. Therefore, no solicitations or advertisements, and no sales, displays, or distributions of publications on the site are permissible except as provided for below.
Definitions
1. Solicitation is defined as requesting money, seeking agreement to pay, taking subscriptions, selling merchandise or tickets, and/or offering any other comparable materials and privileges, in person, or by handbills, posters, emails or similar materials, to promote sales.
2. Advertisements are the displays of any items which have, as an integral part of their design, the identification of a consumer product or service.
3. Printed materials are publications, handbills, posters, leaflets, and other written matter intended for public distribution, sale or display on site.
Solicitations
1. Jurisdiction
a. All regulations pertaining to on‑site by any individual and/or group and off‑site solicitations by students and student organizations shall be administered by the Student Services Office.
b. All regulations pertaining to on‑site and off‑site solicitations by college departments shall be administered by the chief site administrator officers.
c. All regulations pertaining to the off‑site solicitations of ex‑students and friends of the college shall be administered by the Chief Institutional Advancement Officer in conjunction with the Alumni Association.
2. Solicitations are prohibited on the site except for the following events and organizations:
a. Altruistic or charitable projects.
b. Scholarship fund drives.
c. Service projects.
d. Educational or cultural projects having community‑wide benefits.
e. Membership drives, fund raising projects, and canvassing by site student organizations.
f. Governmental agencies such as but not limited to the U.S. Postal Service and the Armed Services.
g. College departments.
h. Alumni Association.
i. Contract vending machine companies.
j. Local newspapers and periodicals.
k. Demonstrations of educational, instructional, or office equipment.
l. Services to the college community as allowed by the administration.
3. The regulating offices may grant special permission for solicitation purposes or places not listed above if exceptional circumstances justify such approval. Permission will not be granted for a request which violates any local, state, or federal law.
4. Solicitations, if authorized, are generally prohibited in college buildings with the following exceptions:
a. The SUB/Student Centers, wherein merchandise is sold in accordance with the regulations established by the management of those facilities.
b. The residence halls, as long as the solicitation is either conducted entirely within a student’s room with the consent of the roommate(s), or in assigned public areas. Sales parties and group demonstrations advertising projects are not allowed in lounges, meeting rooms, or other public areas.
5. Requests for permission to solicit are granted for a specified period of time. In order to be eligible to solicit, an individual must present current student, faculty, staff or vendor identification and complete the request form provided by the authorizing office. A permit to solicit may be revoked by the authorizing office before the expiration of the specified time period, if the solicitation violates any of the regulations pertaining to solicitations and advertising or sale, display, or distribution of printed materials.
6. Decisions by the Student Services Office rejecting or revoking permission for students or a student organization to solicit may be appealed to a college administrator appointed by the President.
a. A person or organization desiring to appeal must file a written appeal with the college administrator appointed by the President, which describes the objections to the decision of the Student Services Office.
b. After receiving the appeal, the college administrator appointed by the President shall notify the person or organization and the Student Services Office of the appeal decision within five (5) college working days.
c. At the Vice President’s level, the person or organization will have exhausted the right of appeal within the college.
Advertisements
1. No advertisements by commercial organizations, either as groups or through student representatives, are allowed on the site except through established advertising policies of the athletic departments, or official college organizations in approved commercial publications, programs, or brochures.
2. Individuals and commercial organizations attempting to display or distribute unauthorized materials on site or use site facilities for such activity will be escorted from the site and will be subject to appropriate legal action.
3. No advertisement is permitted on the exterior side of residence hall room doors or within public areas of the residence halls.
4. Amplification equipment and/or the college email system may not be used to advertise or promote sales in conjunction with any approved solicitation activity unless authorized in advance.
Printed Materials
1. Only individuals affiliated with the college (i.e., students, faculty, or staff) may distribute handbills, leaflets, or any other type of printed materials on the site.
2. Students and student organizations are not required to secure prior approval concerning the content or distribution of such materials as leaflets and handbills. The materials, however, may not conflict with the provisions of the Code of Student Conduct and Discipline and must be in accordance with all applicable local, state, and federal laws. Solicitation materials must conform with the provisions stated in Section C of this part.
3. Printed materials may not be placed on the windshields of cars parked in college parking lots without permission of the vehicle owners.
4. Specific permission for distribution of printed materials must be obtained from the Student Services Office.
5. Posters, signs, and announcements are to be displayed only on college announcement bulletin boards provided for that purpose. The college announcement bulletin boards are restricted to use by registered student organizations, academic departments, and administrative units of the college. Commercial signs or announcements are prohibited.
6. Bulletin boards belonging to academic and administrative departments are for official college use only. Students are required to gain consent of the Student Services Office prior to displaying and/or posting signs, announcements, or posters. Because of space limitations, posters may not exceed a maximum size of 22” by 17”. Posters may not be displayed earlier than two (2) weeks prior to the specified event. Posters should not be posted on glass doors because of the danger involved to those who use the passageway and should be hung in accordance with the instructions provided by the Student Services. Posters should be removed immediately following the event.
7. Posters, announcements, banners, cards, or other campaign material for any individuals seeking public office may not be posted or displayed on, or in, any academic or administrative buildings, site grounds, or parking lots. Such campaign material for individual’s seeking public office may be posted only in an individual’s assigned residence hall room, in designated areas in the Student Services area. Federal, State and Local campaign laws will be followed on Election Day as allowed by law.
8. Publications may be sold in the SUB and the Bookstore in accordance with the regulations established by the management of these agencies.
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