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Business and Operating Policies and Procedures
Policy:4.5 Access Control/Allocation
Adoption Date: August 13, 2018 Revised
Request for Access Devices: Access request forms must be completed and signed by the individual requesting access devices (fobs, cards and/or keys). The request must be approved by the supervisor before access will be issued.
Issuance of Access Devices: Access devices will be issued by, and records kept by the Human Resources Department for employees, contractors, and temporary access needs or site administrator as applicable.
Exterior Door Access Devices: Employees will be issued an access to the building in which their office is located and to buildings that access is necessary to perform their job functions. There will be an effort to limit building and room access to maintain a more secure environment. Contractors or persons needing temporary access will be issued a temporary access device for the specific time period access is required.
Interior Door Access Devices: Access devices Keys to interior doors will be issued to employees, or contract service providers or for temporary access as necessary.
Exterior Master Access Devices: Exterior door master access devices will not be issued to anyone except under the specific direction of the President of Howard College.
Loaning of Access Devices: Access devices may not be loaned to any non-college employee under any circumstances. Violation of this policy without justification may result in termination.
Broken Access Devices: Broken access devices will be replaced at no cost when they are returned to the Human Resources department or site administrator as applicable.
Lost Access Devices: Lost access devices will be replaced and charged to the individual at a cost of $40 per item.
Stolen Access Devices: Stolen access devices will be replaced at no cost if a copy of the police report accompanies the request.
Access Device Inventory: Access devices no longer needed should be returned to the Human Resources Department or site administrator as applicable immediately. Upon resignation or termination, it is the employee’s responsibility to turn in access devices to the Human Resources department or site administrator as applicable on or before the last day of work. Access devices not returned by an employee who resigns or is terminated will be charged to the employee’s final check.
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